Archive for the ‘Human Resources’ Category

An unpopular way to inspire

In a world where everyone appears to be shouting loudly (whether verbally or through the written word in their social media posts) to push others to think differently and act differently, it can seem as if forcing one’s hand is the only way to bring about change.

How did this become the norm, and when did the art of inspirational leadership lose its foothold?

It was the 14th century when the word inspire first came into use, carrying much of the same meaning then which it does today: to influence, move, or guide, not by force, but by a divine power, empowering followers to action. It was a metaphorical use of its Latin root inspirare which means to breathe or blow into to create something new. We figuratively refer to this when we say things like, “that vacation was a much-needed breath of fresh air”, or when a particular confrontation is stifling, “I need to get some air”.

I can’t help but think of a blow-up life raft, which, when uninflated, is rather useless, but when filled with air, is capable of fulfilling its intended purpose of floating upon turbulent waters to carry its passengers where they need to be. Inspirational leadership is like that. It’s the act of breathing life into others so they are then capable of being their best self, not only fulfilling their intended purpose, but motivated to rise above to create and achieve great things.

“If your actions inspire others to dream more, learn more, and do more, you are a leader.”

— John Quincy Adams

Back to the yelling. When you hear inflamed insults, name-calling, and outbursts of verbal venom spewing forth, do you feel inspired to dream more, learn more, and do more? Do you experience inspirare, your heart and soul filled and brimming over with the oxygen-rich motivation to become your best self and accomplish bigger, better things? Or instead, do the angry affronts leave you feeling rather deflated?

Inspirational leadership is the ability to mobilize individuals and groups by articulating a clear, compelling and motivational vision for the future. Those who possess this superpower (I jest, we all are capable of it, with some superpower effort!) are able to bring people together in unified efforts to reach an intelligible, enthralling objective. And one very effective way to do this is to be a servant leader.

Servant leader. It’s a phrase first coined by Robert K. Greenleaf in 1970 in his essay The Servant as Leader. It’s not the most provocative phrase, is it? Where’s the passion, the persuasiveness, the power that we so often associate with leadership? For many, the word servant evokes images of weakness and ineffectiveness. If this is you, I challenge you to allow for a paradigm shift, for this humble, quieter style of leadership may very well be the most powerful breath of fresh air needed to inspire others.

Leaders who practice servant leadership focus on others’ needs and objectives, and seek to understand the why behind those needs and objectives. They are able to see and appreciate others’ perspectives. They actively look for ways to increase others’ satisfaction and make themselves available, with gladness, to offer assistance.

Think of someone you know who truly understands you, who ‘gets’ your hopes and dreams, and actively does as much as they can to help make them happen. They listen to you. They validate your viewpoints. They take time out to be with you, show an interest in your life, and truly care. When asked, they are happy to offer support to help you be successful. They celebrate your achievements and mourn your losses, by your side.

If you are so fortunate to have someone like this in your life, a servant leader, you understand the positive impact of the inspirare they provide. Imagine if all of us had these life-breathers encircling and lifting us up. In his article in the Small Business Chronical, Fraser Sherman outlines how servant leadership, in the workplace, can boost morale. He notes “Employees feel valued and they know you are looking out for them. That inspires them to work with more enthusiasm and [better] serve the customers, which benefits your bottom line.” Servant leaders also encourage a collaborative workplace, and provide a model of authenticity where employees, in turn, feel safe enough to be authentic, deepening levels of trust within the organization.

Palena Neale, Ph.D., writes in her Forbes article, “Why Servant Leadership is More Important Than Ever“, that our current “new normal” with different ways of operating, sickness, layoffs, furloughs, and at-home employees make this novel style of leadership vital. She writes, “Wider societal impacts include adverse effects on the global economy. This calls for a more comprehensive, communal leadership approach: leadership that is focused on serving others.”

In contrast, think of leaders you know who are not on the lookout for the needs of their teams. They focus on their own objectives and often diminish the needs of others. They don’t make time for those ‘beneath’ them, and when they do interact, they are distracted, quick to give quick, “off the shelf” advice or solutions, hurrying the conversation along. They fail to go above and beyond, and team members find themselves saying things like, “I hate to bother you…” or “I’m sorry to take your time but…” at the start of any ask. These individuals tend to speak poorly of others (leaving you to wonder what they say about you when you’re not there), point blame away from themselves, and rarely stand up for the underdog.

Sadly, leaders such as this leave their teams feeling deflated and discouraged.

“I don’t know what your destiny will be, but one thing I know; the only ones among you who will be really happy are those who will have sought and found how to serve.”

— Albert Schweitzer

It’s easy to point the finger at those in leadership. “If only leaders would figure this stuff out!”, we say in exasperation. However, we’re talking about emotional intelligence here — that ability to exhibit self-awareness and self-management, and tune into others’ emotions and manage our relationships with them appropriately. If you’re ever tried to control someone else’s behavior, you probably know how well that turns out. We can only change ourselves. So instead of waiting on those who bear the title, let’s instead take the brave task of looking inward as to how we can improve our own inspirational leadership skills. Here are a few tips to get started:

  • Get to know people. Ask others how they are doing and really stop to listen. Use open-ended questions to understand the why behind their needs, hopes, dreams. One of my favorite coaching questions, after someone has shared, is,”What else?”
  • Keep an eye out for small ways you can be of service to others. Open the door for someone, offer up the best parking space, spend an extra 5 minutes listening. Offer to buy a colleague’s coffee. Give a sincere compliment. These little gives can help build a new habit of service.
  • Schedule time for others. I know you’re busy. We all are. If it helps, set aside a small amount of time each week on your calendar as ‘Others’ time, so doing something for others actually DOES fit into your schedule.
  • Adopt a yes attitude for a while. When others make requests, think how you CAN help them instead of all the reasons you can’t. If it’s a no, it’s a no, but before you commit to the no, consider alternate ways you could turn it into a yes.
  • Keep your promises. Nothing sucks the air out of someone like a broken promise. Be realistic in what you can do and if you do agree to help someone, make that the priority. You will always have ‘better’ things come up…other opportunities and demands which compete for your time and attention. Though those things may be more attractive — stick to your word.
  • Become an over-deliverer. It’s one thing to meet someone’s needs, but going above and beyond can inspire others to new heights. Again, start small. If someone needs five minutes of your time, offer them ten. If they ask to have coffee, take them out to lunch. If they need an hour off work to tend to stressful events at home, if possible, tell them to take the day.
  • Develop the habit of follow-up. We all appreciate it when someone gives us the time of day, but if it’s a one-off incident, the value of that connection begins to fade with time. Follow up with them. Check in with them, and ask about details you discussed last time. If you’re one of those people who says, “I’m not good with names — let alone details!”, write down the things they share with you and review before your next encounter.

Servant leaders have a desire to be the change someone else needs. These days, it’s not the most popular way of leading, and surely won’t get you a lot of attention. And for most of us, it doesn’t come naturally, and it doesn’t come easily. But it is a skill set worth developing. Not only will your efforts breathe life into those around you to be their best, they just may inspire you to discover your own purpose and direction as well.

“Be the change you wish to see in the world.”

— Mahatma Gandhi

The road to resilience

Article contributed by Amy Sargent.

These are tough times, worrisome times, exhausting times. For many, taking the path of least resistance can seem like a good choice as we navigate the road ahead. However, a tough go of it may be the very thing needed to help us build a competency of emotional intelligence which is vital to our ability to thrive during these stressful times.

This competency is resilience. Resilience is the ability to recover and bounce back after tough circumstances. It’s represented by perseverance and a “don’t quit” attitude in the face of setbacks. It’s the ability to cope with difficult circumstances, move past hurdles, and be resourceful when resources are limited. Those who are resilient are able to rebound quickly from disappointments. They tend to be flexible, adaptable, and open to change. They see setbacks as temporary and failures as isolated, short-term events.

People who exercise resilience may experience the same negative, stressful situations as the next person. It’s not a lack of negative circumstances which cause them to fare well, it’s the ability to adapt and keep going.

Laura Malloy, the Successful Aging program director at the Harvard-affiliated Benson-Henry Institute for Mind Body Medicine, says resilience is associated with longevity, lower rates of depression, and greater satisfaction with life. “There’s a sense of control, and it helps people feel more positive in general,” she says. [https://www.health.harvard.edu/mind-and-mood/ramp-up-your-resilience]

On the other hand, those who are not resilient tend to see failures as permanent. They demonstrate inflexible thinking, dwell in the past, and become frustrated when change is required. These individuals tend to get ‘stuck’ and can’t move forward when creative, innovate ideas are needed in the midst of tough circumstances. They tend to engage in negative self-talk when things go poorly. We often describe this as a ‘victim mentality’.

Most worthwhile things in life take work. Think back on the last thing you accomplished which you are most proud of. Was it an easy road to get there, or did it take hard work? Most likely, your success required a great deal of perseverance, trouble-shooting, and resourcefulness. There were probably times when you wanted to quit — but you didn’t. 

“Show me someone who has done something worthwhile, and I’ll show you someone how has overcome adversity.” — Lou Holtz

Instead, you made a choice to stick with it, despite the challenges. One of the most beautiful things about competencies of emotional intelligence, such as resilience, is they can be developed and broadened with the choice to do the work. So if you struggle with resilience, rather than waving the white flag and throwing in the towel, consider choosing to take one small step in a new direction.

Here are a few places to start down the road to resilience:

  • Practice healthy living. It sounds simple, but if you’re not getting sufficient sleep, or eating nutritious meals, or getting physical exercises, it can be tough to develop a resilient mindset.
  • Note your negative self-talk. Engaging in negative self-talk is a good way to tear down your resilience. Take note of when these conversations take place and look for patterns. Is there someone in particular who triggers this negative talk? Why might that be? See if you can’t isolate the negative talk and ask yourself, “Is this belief based upon facts? What evidence do I have to back it up? Is this belief serving me and others well? What is a different way I could view this situation?” 
  • Replace negative self-talk with positive affirmations. State your goals with “I can…” or “I am…” or “I will..” sentences which give credence to your ability to be successful. Write them down. Say them out loud. Share them with a friend.
  • Remind yourself that setbacks are temporary and need not be viewed as long term and permanent. Picture each challenge as a hurdle which can be jumped over, instead of a brick wall which will bring you to a halt. Envision yourself leaping over that hurdle and moving forward.
  • Look to others who are resilient. Identify people in your life who exercise resilience and learn from them. Ask them how they move forward when they face obstacles. Seek out their advice and ask them to share stories of times when they persevered.
  • Don’t go it alone. Surround yourself with a team of  people who support your efforts to become more resilient. Shy away from those who validate you as being a victim and instead, seek out others who know the value of hard work and aren’t afraid to tackle hard things. These could be colleagues, managers, family members, friends, a coach, etc.

“We can do hard things”. — Anonymous

Building a resilient mindset takes work and time. Allow yourself mistakes along the journey, being quick to forgive yourself and others, and keep that chin up, always looking ahead. When you stumble, remind yourself that everyone gets tripped up from time to time. When you fall, get back up and keep moving. The road to resilience is tough, but the reward is worth the effort.

Leading with a coach approach

“The greatest good you can do another is not just share your riches, but reveal to him his own.” — Benjamin Franklin

Article contributed by Amy Sargent.

Very few situations create more resistance than the tasks we’re forced to do. Maybe it’s tracking expenses, or meeting with someone who makes you uncomfortable, or having to reach a sales quota to keep your job. When we have to do something, we often don’t want to, and find every excuse to avoid it. But when we’re motivated  and inspired to accomplish something, especially by intrinsic motivation (the type which draws from our internal values, resulting in ‘feel good’ rewards), we can hardly wait to get started.

More often than not, inspiration does not happen in isolation. Our motivation usually comes from others, often from someone in a leadership position. Think of the last great thing you accomplished. Did you complete the entire feat alone, or were there others who were part of the process, possibly by your side every step of the way, encouraging, bolstering, and inspiring you to be successful?

Some people seem to be gifted with the ability to see other’s potential and take action to help them be the best they can be.  In reality, the skill set they possess can be learned. These rare specimens show a genuine interest in helping others, and take the time it takes to thoroughly understand others’ hopes and dreams. They are able to help others recognize their strengths and also their areas of growth, understand their personal and professional values, and guide others toward moving past hurdles which may be tripping them up. They are able to give constructive and timely feedback when needed, and truly have a heart for the long-term development of others as they stretch toward excellence.

We call these people coaches, or mentors. And when these qualities show up in a leader, we’re inspired. Jack Welch said this, “Being a leader changes everything. Before you are a leader, success is all about you.  It’s about your performance, your contributions, about getting called upon and having the right answers. When you become a leader, success is all about growing others.  Your success as a leader comes not from what you do but from the reflected glory of the people you lead.”

The old style of leadership where the boss has all the answers can prove to be very demeaning to those who work with him/her.  When teammates don’t feel like they have a voice, or the environment is not a safe place to exercise their voice, they soon will shut down and not speak up.  This quickly makes the idea pool quite shallow. Because innovate employees are often some of the best, they will no longer be interested in working there.

How can you tell if you’re an old-style leader?  If you can say yes to the following, you may want to shift how you manage others:

  • You direct, dictate, and do most of the talking
  • You presume and assume
  • You manages only for results
  • You solve problems in isolation
  • When things go awry, you assign blame

“Sometimes a person just needs a little inspiration or a different thought to get them propelled in the right direction”. — Tondeleya Allen

On the other hand, leading with a coach approach can inspire and empower your best employees. What is a coach approach? Coaching is a developmental process designed to help individuals and teams achieve and sustain top performance in support of the organization’s goals. It’s a venue for promoting discovery, learning, growth and higher levels of performance. It’s a collaborative effort where the coach serves as a strategic thinking partner, and manager and employee think and plan together. Think of it as an ongoing partnership, a sustained alliance.

Those who lead with a coach approach tend to:

  • guide, empower, and listens a lot
  • explore and discover
  • manage the development of employees
  • create partnerships with employees to collaboratively solve problems
  •  take responsibility when things go awry.

Learning to lead with a coach approach is about understanding the needs of those who work with you.  Here are a few things that people are looking for in someone who is managing them. They want to:

  • Know what is expected of them
  • Have the opportunity to do their best every day
  • Make a contribution
  • Be recognized for their work
  • Have someone at work care enough to encourage their development
  • Have their opinions count and be heard
  • Have the opportunity to learn and grow
  • Be respected

There are many benefits of being a leader who inspires others to be their best. First of all, it makes the manager’s job easier and reduces turnover and associated cost. It increases productivity, improves work quality, and promotes innovation (because the environment is a safe place to take risks). It provides clarification of the manager’s expectations, and “stretches” people to reach for bigger goals, to name a few.

In other words, people who are led with a coach approach become satisfied, engaged employees. Research shows that organizations with above-average employee satisfaction scores also had:

  • 38 percent higher customer satisfaction scores
  • 22 percent higher productivity
  • 27 percent higher profits

Learning to incorporate a coach approach to leadership can help you go from being a good leader to a great leader.  And along the way, you’ll be able to bring others along with you toward that greatness.

“Great leaders can inspire their people to unprecedented feats, convey grand visions of the bright future that beckons, rally the people to heroic efforts in defense of their country or their beliefs.” — Will Peters

A Spark of Creativity

Article submitted by Amy Sargent.

If you’ve ever watched fireworks, whether as a small child or as an adult, it’s likely you’ve experienced moments of awe at the grandiose pyrotechnics illuminating the night. What’s even more amazing is that all it takes is a relatively small, smoldering stick to spark the explosive array of color, sound and light overhead.

When it comes to creativity, it seems some are able to come up with innovative ideas comparable to a dazzling display, where others of us can’t even seem to get the match to light. And it’s true: some people are more creative than others. However, each of us have the ability to improve our creativity, and all it takes is a small spark to light things up.

“If you want something new, you have to stop doing something old.” –Peter F. Drucker

We often think of creative people as those who can draw, or paint, or pull off an amazing performance on stage. At the office, the creative gene may seem to be limited to those in leadership. Or maybe you see ingenuity as the role of those on the creative team in the marketing department. At home, it may be assumed that it’s your significant other’s role to keep things new and interesting. I like to think that creativity spans a broader demographic, and is a behavior which can be achieved by anyone who puts their mind (and effort!) to it. Consider creativity in a more comprehensive sense. For example, it could be as simple as being open to and actively pursuing novel ideas. It’s being willing to take on new approaches, and seek out fresh ideas from a variety of sources. It’s being able to consider new solutions to old ways of doing things, and being willing to ask questions which generate new ideas–and encouraging others to do the same.

Creativity can be about taking risks to test out a new idea to see if it’s a worthy one. It’s about being curious. People who are creative tend to be flexible and adaptable, and view ‘failure’ as feedback instead of a setback.

“If you have always done it that way, it is probably wrong.” –Charles Kettering

Looking at it in this light, how creative are you? Here are some questions to ask yourself.  If you answer yes to any of the below, your creativity could probably use a spark:

  • Do you worry about impending yet necessary change in your personal or professional life?
  • Do you respond negatively to new situations?
  • Are you one to complain when changes occur?
  • Do you take an inflexible stance when new ideas are introduced?
  • Are you hesitant to take on new challenges?
  • Have you ever said, “That’s not the way we do things”?
  • Do you drag your feet toward change even when you recognize the ‘old ways’ aren’t working anymore?

If you have more yes’s than no’s, there’s no need to write yourself off as hopeless. Creativity and innovation are competencies of emotional intelligence, that ability to be aware of our own emotions and those of others, then manage our behaviors accordingly. And the good news about emotional intelligence is that it can be improved, with some effort.

But first, why develop your creativity? Research shows that increased creativity can:

  • lift us out of ruts
  • sparks new ideas
  • provide fresh perspectives
  • open up better ways of doing things
  • give us a positive outlook
  • connect us with others
  • create a sense of accomplishment

“Imagination is everything. It is the preview of life’s coming attractions.”–Albert Einstein

Most of us who don’t think we’re creative allow ourselves to get stuck behind one or more of the following hurdles. Which one of these is preventing you from sparking something new?

1-Negative self-talk. “I’m just not creative,” you may tell yourself. And based upon what you’re thinking, it may seem as if it’s true. But in all verity, each of us can be creative in some shape or form. In his article, “Challenging Negative Self-Talk”, Ben Martin, Psy.D., suggests we start by testing the accuracy of our negative self-perceptions, by asking one or all of these four questions:

Just because someone has criticized you in the past doesn’t mean you have to wear their stamp of disapproval like a scarlet letter. Allow yourself to see yourself as imaginative despite the negativity of others.

2-I choose distractions. Would you rather mindlessly scroll on your phone or carve out time for innovative thinking? Here’s a quick test:  Yes or no – do you pick up your phone every time you have a free moment? If so, you may be limiting your ability–and time–to think creatively.  In an article entitled, “Why You Should Put Your Phone Down”, author Alexandra Hayes notes that “Allowing your mind to wander is a prerequisite for having a eureka moment, and when your gaze is perpetually glued to your phone, mind-wandering is nearly impossible.” [https://thriveglobal.com/stories/brain-body-benefits-less-screen-time/?]. Next time you pick up your phone, consider setting it back down and allowing your mind a little freedom to wander, and wonder.

3-I’m too busy. When my kids were little, they’d tire of a game or activity and whine, “I’m bored”.  Instead of fixing it for them by providing a new, engaging activity, I’d often respond with, “OK”.  It wasn’t long before they’d find something else to do, on their own. As adults, we tend to stay so busy that we never allow ourselves to feel bored. However, boredom can spark creative ideas. “Bored people feel that their actions are meaningless and so they are motivated to engage in meaningful behaviour,” concludes Wijnand van Tilburg, co-author of the paper, “Bored George Helps Others: A Pragmatic Meaning-Regulation Hypothesis on Boredom and Prosocial Behaviour.” [https://www.theguardian.com/science/2011/may/06/boredom-good-for-you-claims-study].

So consider freeing up your schedule for some ‘nothing time’, allow yourself to feel bored, and see what happens next.

4-Innovative ideas are not safe in this environment. Your surroundings may not feel like a safe place to exercise creativity. You may have a boss who disregarded an idea you had, or a significant other who laughed at your last novel suggestion for a fun, family activity. It makes sense why you may choose to shut down your creativity. In an article entitled, “Why A Culture of Innovation Doesn’t Work When People Are Afraid”, author Pere Rosales points out that when our work environment conditions us to keep quiet and do what we’re told, instead of exercising creativity, employees are concerned more with not coming across ignorant or incompetent. The result? “People keep everything—from big ideas to good questions—inside,” severely limiting new and innovative ideas for growth. [https://inusual.com/en/blog/why-a-culture-of-innovation-doesnt-work-when-people-are-afraid].

If you are in a situation such as this, it may be time to have a conversation with your manager or human resources professional, or, at home, with your significant other about how it is important for you to feel you have a say in helping to create new direction when needed. As well, be sure you are doing your part to create a safe environment for creativity, making sure not to criticize or ridicule new ways of doing things.

5-I don’t know where to start. Sometimes getting started is the biggest hurdle in sparking creativity. In Josh Spector’s article, “How to Start a Creative Project When You Don’t Know Where to Begin”, he speaks of the importance of recognizing there are two aspects to every creative project: ideas and execution. Sometimes we get overwhelmed by the actions we’d need to take that we shut down. Spending time on a simple brainstorming exercise can get the ideas flowing, thus helping us launch.

When you’re ready to ignite your creativity, here are a few prompts to journal about or discuss with a close friend or coach:

  • In which areas of your life are things feeling stale or stagnant? How does it make you feel?
  • What is one shift you foresee needs to be made in your workplace? At home?
    • What is your role in preventing necessary changes at work? At home?
  • If you were to make changes, who else would it involve and how would the changes potentially impact them?
  • What conversations do you need to have and with whom to initiate change?
  • What is one thing you can do today to start in a fresh direction?

Making the smallest of effort towards creativity may be just the spark you need to create your own fireworks display!

“There’s a way to do it better – find it.” –Thomas A. Edison

A Fresh Start

Article contributed by Amy Sargent.

“When the path ignites a soul, there’s no remaining in place. The foot touches ground, but not for long.”

― Hakim Sanai

Have you ever gone for a walk in freshly-fallen snow?

There’s something magical about taking those first steps onto the pristine white canvas of a serene, snow-covered landscape. A few years back, I had a mile walk between the city transit stop and my office, and often, after a snowstorm, I’d be the first to traipse through the deep snow which had accumulated overnight. The soft crunch under my boots blended with the dazzling sunlight dancing on the frozen terrain brought much delight on cold, wintery days. At the end of the day, I’d notice that many other footsteps had joined my own on the new path I’d blazed that morning.

It’s often like that when we decide to venture out in a new direction of life. With each brave stride, our footprints carve a way for us and others to make a shift toward fresh perspectives and experiences.

What better time to do this than at the start of a new year?

When is the last time you ventured down a new path? If you’re like most of us, change can be disconcerting. Many of us settle into our habits and get so comfortable that any disruption to ‘the way things are’ can throw us for a loop. It’s easy to fall into this routine of not only resenting change, but avoiding it at all costs.

But life seems to be chock-full of continual change, and it’s nearly impossible to tread the same path year after year, without incurring negative outcomes. Unforeseen circumstances — and the emotions which accompany them — can hit with the ferocity of a bitter winter storm, and if we’re not ready to plow through it, we can get ‘snowed in’ to old patterns and ways which don’t serve us well.

Part of being open to change is seeking out opportunities to learn new things. Whether you are a coach, an HR professional, a leader, or an individual looking to grow, I’d like to propose Social + Emotional Intelligence Coaching, a unique niche to add to your coaching skill set. Learning to coach others to improve their self-awareness, self-management, other awareness, and relationship management can bring about more life satisfaction to you and those you lead. Taking this new step can help you forge a passage though the ups and downs of life, making the way a little easier to navigate for both you and those who follow.

So bundle up, don your snow boots, and consider exploring the new path of social + emotional intelligence coaching in the new year. We offer online courses each month to certify you as a Social + Emotional Intelligence Coach and equip you to administer the Social + Emotional Intelligence Profile. Not only will you be giving yourself the gift of a fresh start, you’ll be able to turn around and lay the course for those you work with and lead as they attempt to cross their own barren landscapes.

Learn more in our monthly free one-hour webinars. Click here to learn more or register today!

http://www.the-isei.com/certificationcourses.aspx

The pursuit of “perfection” can lead to “procrastination”

 

Article contributed by guest author Stephanie Wachman.

Striving to be perfect has its good side, but let’s be honest: perfectionism, paradoxically, can paralyze us and zap productivity. It often leads to missed opportunities, blown deadlines, massive stress, and frustration with ourselves and others. If we can learn to tame the voice in our head that says, “It’s still not good enough,” then we can free up our minds and schedules to conquer other important tasks and initiatives. The net result of “perfection” is usually “procrastination”.

If you have a pattern of blowing deadlines or not starting on a project, ask yourself why you are holding off. From my experience in working with professionals I have heard three consistent answers.

  • I’m not sure what I’m doing
  • I don’t know where to start, and
  • I’m not sure it will be good enough

By holding off on starting a big project or by frequently missing deadlines, you are actually sabotaging yourself and your success. Ask yourself if you have a pattern of behavior that causes you to hold back on delivering work on time.  Some of us are willing to accept the consequences of being slapped on the wrist for a blown deadline then the risk of turning in work we think is “imperfect”.  I refer to this predicament as Perfection Paralyses.

Although you won’t find this syndrome in the official book of psychological disorders, this is a real problem that’s not easy to overcome—unless you are perfect.

The pursuit of “perfection” can be an elusive ideal as “perfection” is hard to define for ourselves but ultimately leads to procrastination.

4 tips to overcome procrastination:

Sometimes good is good enough:  In some cases, doing a good enough job is the right choice, especially when you consider the consequences of not meeting your commitments.

Find a starting point: When you are overwhelmed with the task at hand, start by making a list of all the things you have to do pertaining to the project. Drill down as far as you can go and then pick one item to start with.  Often, we just need to get started somewhere in order to get the work flow going.

Set a timer: Blocking a short period of time on your calendar and setting a time for it will help you with focus. Make it into a challenge, where you play beat the clock.  I often say that if you are really blocked then start with 20 minutes and just begin with brainstorming.  This will warm up the mind and get thoughts flowing.

Ask for help:  If you have taken on a project that is more than you can handle or you are truly not equipped to do it, then find someone who can help you.  It might even be a colleague who isn’t in your office. Asking for help can be a lifeline when you need it most.

Getting past procrastination and the consequences that go along with it will help you improve your work performance as well as decrease stress.  Leaving things undone can increase the amount of frustration and disappointment you have in yourself. The good news is you can overcome it by being deliberate in how you take steps to get beyond it.

Managing Work-Related Stress with EQ

Article contributed by guest author Deb Westcott.

Emotional Intelligence (EQ) is critical to being able to manage stress. Out of all the major EQ competencies, the most powerful tool at your disposal is self-awareness. It allows you to know what your body is telling you, as well as be mindful of how you are adapting internally to outside stressors such as headaches, muscle tension, unsupportive self-talk, worry, and fatigue.

Here are 8 simple things you can do from the comfort of your own desk to combat stress every day:

1. Deep Breathing
The no. 1 most important and most successful stress reducer— resets your body and produces a physiological response.

2. Engage Your Senses
Listening to music, using scented lotion or candles, looking at vacation pictures, playing with stress balls – all of these actions reduce cortisol and increase oxytocin, which disrupts the stress reaction in your body.

3. Visualize a Happy Place
Seriously! It changes your mindset and hits the “restart” button in your body.

4. Progressive Muscle Relaxation
A long phrase for listening to where your body is hurting and actively working on relaxing those muscles, one by one. Roll your shoulders, stretch your arms above your head, touch your toes.

5. Laugh
Laughing not only releases endorphins and fosters brain connectivity— it tends to be contagious!

6. Take a Break
(Okay, so there’s one of these that you shouldn’t do at your desk.) Stand up, walk outside, and let your eyes focus on something in the distance. A change of perspective can do you good!

7. Self-Awareness
Stop, listen to what you are saying to yourself, and make sure it’s supportive and positive.

8. Change How You Communicate With Others
Say no, set boundaries, be assertive, and ask for help.

Unless we are present, our bodies and minds react to stress. Knowing ourselves and creating a pro-active plan to reduce stress is our best tool.

Five Ways The Most Effective Leaders Manage Their Emotions

The best managers know how to keep their emotions in check and focus on building a healthy team.

Article submitted by guest author Harvey Deutschendorf

Five Ways The Most Effective Leaders Manage Their Emotions
[PHOTO: H. ARMSTRONG ROBERTS/CLASSICSTOCK/GETTY IMAGES]

Soft skills have garnered increasing attention in the workplace over the last 20 years. In fact, emotional intelligence is one of the fastest growing job skills, according to a report by the World Economic Forum.

Ironically, those are the very skills hiring managers say the latest crop of college graduates lacks as they’ve focused on honing their technological prowess. Yet managing our emotions effectively in the workplace is a major component of success for all of us.

Emotions running amok can damage those who work directly with us. Although employees may get away with an occasional lapse in emotional control, leaders are not afforded that leeway. A leader who is not managing his or her emotions well can wreak severe havoc on an organization, seriously damaging employee morale, retention, and ultimately the bottom line. Every reaction–positive or negative–will have consequences for all those who are under them and effect the overall success of the company.

Here are five ways effective leaders manage their emotions.

1. THEY KNOW WHEN AND HOW TO SHARE

It isn’t necessary or healthy for leaders to be unemotional robots and keep all their feelings inside. Effective leaders are able to use their emotions to connect with others through their ability to share the feelings that enhance relationships with their direct reports.

Whether an employee is feeling joy over a successful sales week or sadness over a family member passing, an effective leader is able to express emotions to let that person know they are connecting with them on a heart level.

While their emotions are under control, they know what to express and how much to let out in the circumstance. For example, if someone just lost a family member, the manager could express how they felt when they lost someone close to them and how good it felt to be supported. Then, they could ask the grieving person if they needed anything. Depending on the closeness of the relationship, they could put a hand on the person’s back or shoulder, or offer a hug.

2. THEY DO WHAT’S RIGHT INSTEAD OF WHAT’S POPULAR

There are many instances when leaders are tempted to make popular decisions as these will bring them instant feelings of relief from a pressing and difficult situation. However, effective managers overcome the urge to give in to what is popular and opt for what is right. This requires a great deal of self-confidence and courage.

If a particular unpopular employee was being subjected to ridicule and being ostracized, the manager could support that employee and confront his or her coworkers in order to stop the behavior. This may cause resentment from the offender, but it enforces the idea that bullying isn’t tolerated, and that’s more important for effective managers than being popular.

3. THEY TRUST THEIR INTUITION

When struggling with a decision, effective managers are able to tune into and use their gut instincts to make decisions, even though there may be compelling reasons for not doing so. That’s because they’ve relied on intuition in the past and trust it will be the best guide when there isn’t an obvious answer.

For example, they might make a decision to hire someone outside of the company who they feel would be a great fit instead of promoting someone from the inside who is popular, but doesn’t have the vision or initiative to take on the new role.

4. THEY ROUTINELY FIGHT APATHY, INERTIA, AND PROCRASTINATION

Ever have a day when you felt like doing very little, leaving things undone until later, or the next day? Perhaps you’re feeling tired, or just having a bad day or week. We’ve all had those days.

Leaders share this struggle but don’t have the luxury of giving in. Others depend on them to take action and get things done–even when they don’t they feel like it. They’ve disciplined themselves to do whatever it takes, regardless of how they feel. If they need to have a difficult conversation with an employee or customer, they’ll go through with it even if they’re tempted to put it off for another day.

5. THEY LOOK FOR SOLUTIONS, NOT SOMEONE TO BLAME

One of the easiest traps to fall into is to avoid responsibility when things aren’t going well. Poor leaders look for ways to shift the blame to others when things go wrong. It’s easier to avoid responsibility by pinning it on others or on outside circumstances–but that isn’t leadership.

Effective leaders immediately begin to look for solutions. They find out what went wrong to avoid the same problem in the future. They’re more interested in using the failure as a learning opportunity and moving on from it, rather than spending time and energy looking for scapegoats.

Often the reason for the problem is a breakdown in communication between leaders and those assisting them. Effective leaders find out where that happened and readily admit that their instructions may not have been clear enough.

This also creates an opportunity to reassure employees who are reluctant to admit they didn’t understand for fear of appearing stupid, and let them know their boss won’t think less of them for asking for clarification. It’s crucial for good managers not to show any signs of frustration if what they thought was a straightforward request wasn’t understood at first.

Effective leaders are acutely aware of their feelings and know their responsibilities toward staff, customers, and the organization. This isn’t easy–it takes effort. But they’ve worked on themselves to develop their abilities to keep their emotions in check when necessary and show them when the situation calls for it.

Letting Go of Past Resentment for Higher Production

Article contributed by guest author Patricia (Tish) Conlin

What injustices have you suffered in your work as a Business Professional? Are you harboring resentments right now over slights or mishandled situations? We all experience negative emotions in our work and they are painful for sure. As hard working professionals, respect can often be hard to win with clients and staff alike and negative stereotypes can influence others’ treatment of us at times. Whether you have chosen your field of work or have fallen into, we all acknowledge that the casual rejections and ups and downs of any business can overwhelm even the most successful of us. Do you think it is easier to bury the negative emotions of past hurts or project failures deep inside than to face them? Guess what? Those past resentments that you are holding onto are impacting your energy and success today so you need to let them go so you can focus on the present instead of living in the past.

I remember a few years ago working on a huge ERP Recruitment project with a large U.S Client project. It was an incredible success for a year. Then the client got bought out by a bigger company and soon informed us that they were hiring an internal recruitment team and my team all felt doomed. Sure enough, within weeks of working with the internal recruiter, he started consistently rejected our candidates even the rock stars. I was working with our team of recruiters in both Canada and the U.S and there was enormous frustration involved. Everyone started to complain and there was a lot of anger, frustration and resentment. One of the recruiters became almost aggressive with the internal recruiter and the animosity increased. I noticed that things were heading in the wrong direction and was happy when she asked me to take over. What I did to turn this around was not rocket science. I started by separating the internal recruiter’s actions from him as a person. I developed a rapport with him and learned about his life and interests by asking genuine questions. I learned more about his past work and reasons for joining the current company which gave me insights into his decision making confidence. We shared stories and ideas and even laughed together. Then,  I started questioning his decisions to reject our candidates without rancor. I used compelling facts to reconfirmed their skills and track records and create a win-win for both sides. As trust built between us, he started selecting candidates for interviews. Eventually one was hired and the relationship started to become positive and productive. This was not magic. I have built a successful recruitment firm over 20 years because I learned the simple lesson that it never pays to get angry at the other party’s behavior just as it never pays (metaphorically and actually) to hold onto resentment.

If you are able to observe yourself every day and notice that you becoming more tense, irritable or angry on a regular basis, ask yourself what set you off. Sometimes a lost deal or rejected offer can really hurt and it is normal to feel frustrated but if you go to work consistently in a bad mood, you are doing yourself, your staff and your business a real disservice. If we’re honest with ourselves, past wrongs committed by people we expected to respond better aren’t easily forgotten like our normal everyday problems. Betrayal seeps into the bones and carves a well of toxic thoughts and feelings. Anger feels like an effective answer to betrayal, and it takes a lot of pain and suffering to raise your own little army of resentments. Unfortunately, that army is actually a bunch of crafty warriors that are attacking YOU and destroying your ability to let go and move on to better circumstances. Letting go of resentment can be incredibly hard but is incredibly powerful and will help you shift back into higher productivity at work and in life.

Below are some great tips to shift out of resentment and get back to being productive and

  1.  GAIN PERSPECTIVE- It’s easy to lose sight of the bigger picture when your unresolved feelings begin snowballing into anger and blame. Be aware of or record your feelings in writing. Revisit later and see if those feelings make sense in the bigger picture.
  2. LET IT GO – They probably forgot already. Consider the perspective of the one who hurt you. This person is not sitting gleefully reliving how they once affronted you. More likely, they were unaware they did you harm or totally forgot. No amount of emotive rage will change the past. It’s natural to go through stages of grief when you’ve been hurt in some way. Let yourself go through them. Then let it go.
  3. TAKE THE HIGH ROAD – Taking the high road feels amazing. By now you’ve probably noticed that resentment hasn’t gotten you anywhere. That’s because you’re putting your energy and resources into nursing animosity instead of more fruitful endeavors. When you discuss the situation with the person who wronged you, focus on win-win outcomes for both to build a better go forward. Try to understand why the other person responded the way they did and whether stress or specific circumstances caused the reaction. Bring empathy and understanding to the discussion is hugely helpful. If there is a pattern of disappointment or lack of trust, opt to move on graciously instead of making a scene. It never is worth while holding onto a client or any relationship where trust has been permanently breaches.

To avoid resentment, set clear and realistic expectations with clients, candidates and staff/managers to start. Think of what you want and what they want and how both parties can achieve their goals successfully. Remember the below quote when a situation is taking charge of your moods:

“Some of us think holding on makes us strong, but sometimes it is letting go.” —Hermann Hesse

I’m inspired to help other Business Professionals achieve their true potential. Why? I’m passionate about the business of living fully and achieving personal and professional goals that are meaningful. During the decades of owning and running a leading Talent Solutions company, I have witnessed countless people suffering from burn-out, chronic illness, severe stress, depression and anxiety. I’ve experiences the joy of the ups and the agony of the downs in our business and decided to use my decades of experience and training as a successful Business Professional, Black Belt Martial Artist, Registered Holistic Nutritionist and Certified Emotional Intelligence Trainer to develop specific training and coaching programs that address the soft skills needed to create lasting success. These (6 Session video and audio) on-line courses help you learn how to increase energy, improve performance and build more resilient, focused and engaged teams and are available at www.tishconlin.com

“Whatever you can do, or dream you can, begin it. Boldness has genius, power and magic in it.” ~ Johan Wolfgang von Goethe

 

Is your communication obsolete?

“Half the world is composed of people who have something to say and can’t, and the other half who have nothing to say and keep on saying it.” –Robert Frost

Article contributed by Amy Sargent.

Do you know your communication style?

The DISC assessment, based upon the theory of psychologist William Marston, and developed into a behavioral management tool by Walter Clarke, measures our style of relating to others, which directly effects how we communicate.  Of the four styles, which do you lean toward as you communicate with others?

1-DOMINANCE.  These communicators provide direct answers and tend to be brief, and to the point.  They ask “what” questions instead of “why” or “how” and stress logical benefits using factual information. They can tend to be blunt and demanding at times, and may seem to lack empathy or basic social skills. You won’t find these folks spending too much time with chit chat.

2-INFLUENCE. Those who communicate with this interactive style are relaxed and sociable, and enjoy verbalizing their ideas, thoughts, and feelings.  They enjoy social activities and will bore quickly if you dive into the details. Their communication is inclusive and motivational.  They like the limelight, and will quickly shut down if others attempt to persuade or influence them.

3-STEADINESS. Those who communicate in this style are agreeable, cooperative, and value knowing their individual role within a team setting.  They show appreciation with their words and focus on the “how” and “why”.  They tend to enjoy sincerity and a friendly, approachable manner of speaking. They may have difficulty prioritizing their ideas as they can be people-pleasers, but respond well to clearly defined goals and objectives, and thrive when assured follow-up and support.

4-COMPLIANCE. These communicators value accuracy and like to skip the socializing piece. They thrive on the specifics: precise expectations and uniform standards.  They’ll provide you with the straight-up pros and cons, support their ideas with accurate data, and communicate in a systematic and focused manner. They may resist vague or general information and you may find them double-checking everything you say or do.

Knowing yourself and your inclinations are a good first step in improving your communication. And understanding the communication style of others can help you better work as a team player and support them in becoming their best self as you learn to communicate in a way that enables their natural tendencies. But though each of these four styles can be effective, they also can become obsolete — depending on your behaviors.

The question to ask is not which style do I utilize, but “How well does my style enable me to listen deeply and send clear, convincing messages to those I’m communicating with?”

Here are some indicators that your way of communicating may need some updating:

  • You talk more than you listen in conversations with colleagues or loved ones
  • You fail to hear what others say, even though you thought you were listening
  • You catch yourself interrupting often
  • You don’t connect well with others and struggle to establish rapport
  • You judge the ‘why’ behind what others say before finding out their true motivations
  • You rarely ask for others’ opinions or insights
  • You fail to make eye contact or give non-verbal feedback when someone else is talking
  • Threats and emotional outbursts are a mainstay of communicating for you
  • You sometimes lack tact and diplomacy
  • You can come across dogmatic when expressing your own ideas
  • You refuse to let others change your opinion — even if you realize they may be right
  • You ask very few questions in conversations

No matter your style of relating and communicating with others, these negative attributes are behaviors — and behaviors can be changed.

“Communication is a skill that you can learn. It’s like riding a bicycle or typing. If you’re willing to work at it, you can rapidly improve the quality of every part of your life.” — Brian Tracy

If you find you’re at a place where your way of communicating needs some updating, try some of these on for size:

  • Learn what an open-ended question is, and start using them in every conversation
  • Become a good listener. Make eye contact, tune in to what is being said, and ask questions for clarification.
  • Stop thinking about what you’re going to say next so you can focus on the person who is talking
  • Use positive body language like smiling, uncrossed arms, and nodding where appropriate to welcome others’ ideas and input
  • Hold back your judgments if you don’t agree and seek to understand the why behind what they are saying
  • Practice speaking your words with clear enunciation and well-thought-out ideas if needed to ensure accurate delivery
  • Express gratitude and appreciation often; validate what the other person is saying
  • Match your emotions to the situation  and refrain from outbursts of negative expressions of feelings
  • Be patient when others speak and give them the time they need to express their thoughts.  Try not to finish their sentences or sum up their words before they are done speaking.
  • Fill in the blank: What is one additional behavior you can try this week to improve your communication skills?  ___________________________________________

Now get out there and practice, practice, practice!

“Take advantage of every opportunity to practice your communication skills so that when important occasions arise, you will have the gift, the style, the sharpness, the clarity, and the emotions to affect other people.” –Jim Rohn

 

 

 

 

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